Overview
It is the policy of FIRST UNITARIAN UNIVERSALIST SOCIETY OF EXETER (hereinafter FUUSE) that all persons serving on the Board of Trustees serve only the charitable purposes of FUUSE. It is FUUSE policy that all decisions and all financial transactions are made in the best interest of FUUSE and not the self-serving interest of any member of the Board.

Duty to Disclose
Each Board Member, prior to taking her/his position on the Board (as well as all current Board Members), shall submit in writing to the Chair of the Board, a list of all business or other organizations of which he/she is an officer, director, trustee, member, owner, shareholder, employee or agent with which FUUSE has current financial interactions, or which FUUSE might reasonably in the future enter into a financial transaction or other relationship. It is a conflict of interest when an immediate family member of a Board Member has an interest in a business or organization with which FUUSE has or might reasonably in the future enter into a relationship or financial transaction. Therefore, each Board Member must disclose such interests.

Pecuniary Benefits
At each Board meeting at which the Board Chair has reason to believe that a matter of discussion might reasonably involve a pecuniary matter or benefit transaction that might be a potential conflict of interest to her/himself, or another Board member, he/she shall make known such belief to the full Board.

It is the policy of FUUSE to comply with the requirements of NH RSA 7:19-a and to prohibit transactions in which a Board Member or member of her/his immediate family has a financial interest UNLESS the following conditions are met:
1. The transactions are in the BEST INTERESTS of FUUSE
2. The transactions are for goods or services purchased or provided in the ordinary course of business for actual or discounted value.
3. The transactions are FAIR to FUUSE
4. The transactions are approved by a two-thirds majority vote of the Board of Trustees:
● After full and fair disclosure of the material facts and after notice and full discussion by the Board;
● WITHOUT THE PARTICIPATION, VOTING or PRESENCE of any Board Member with a financial interest in the transaction or who had a pecuniary benefit transaction in the same fiscal year (see section following detailing VOTING);
● A record of the action on the matter is made and recorded in the minutes

1. FUUSE shall maintain a list disclosing each transaction, which shall be available for inspection by Board Members and contributors.
2. The list shall be reported to the Director of Charitable trusts each year.
3. If the transaction, or aggregate of transactions, with the Board Member within the fiscal year in the amount of $5,000 or more, FUUSE shall publish a notice in a newspaper of general circulation in Rockingham County and give written notice of the Director of Charitable Trusts BEFORE consummating the transaction.

Voting
At such time as any matter comes before the Board in such a way as to give rise to a conflict of interest, THE AFFECTED BOARD MEMBER SHALL MAKE KNOWN the potential conflict, whether disclosed by her/his written statement or not, and after answering any questions that might be asked of her/him, shall withdraw from the meeting for so long as the matter shall continue under discussion. In addition, other Board Members who themselves have had pecuniary benefit transactions with FUUSE within the same fiscal year, shall also withdraw themselves

STATUTORY REQUIREMENTS

NH RSA 7:19. II and 292:6-a are hereby incorporated in full and made an integral part of this CONFLICT OF INTEREST POLICY, a copy of which is hereto attached.

I, _____________________________________, hereby acknowledge receipt of, understanding of, and (PRINT NAME) agreement to the foregoing policy.

Signature: ______________________________________

Date: __________________________________________